Advisory on auto-population of e-invoice details into GSTR-1

e-invoice

1. Certain notified taxpayers have to prepare and issue their invoices by obtaining an Invoice Reference Number (IRN) from the Invoice Registration Portal (IRP) (commonly referred to as ‘e-invoices’).

2. Upon successful generation of IRN, details of such e-invoices will be auto-populated in respective tables of GSTR-1. The same can be downloaded as an Excel file as well.

3. In case the GSTR-1 for the corresponding period was already filed by the taxpayer, then, the details from e-invoices can be downloaded as an Excel file only.

4. The details would be auto-populated based on the document date.

5. Auto-population into GSTR-1 

 

6. The item-level details in the document will be aggregated at the rate level for auto-population into GSTR-1. For the auto-populated invoices, below additional details will also be displayed.

a. Source (e-invoice)

b. Invoice Reference Number (IRN)

c. Invoice Reference Number Date (IRN Date)

7. After auto-population of details from e-invoices, in case of cancellation of IRN, such documents will be deleted in the respective table.

8. Details of e-invoices auto-populated in GSTR-1 can be edited/deleted by the taxpayer. However, in such cases, the ‘Source’, ‘IRN’ and ‘IRN date’ fields will be reset to blank in respective tables of GSTR-1. Such edited documents will be treated as if they were not auto-populated but uploaded separately by taxpayer.

9. Before filing GSTR-1, taxpayers are advised to review the details of e-invoices auto-populated in specified tables:

a. By viewing them online on GST Portal, or

b. By downloading the JSON from GST Portal, or

c. By using APIs via GSP

10. Taxpayers are advised to modify/update only those documents where the details auto-populated from e-invoices are not as per the actual invoice issued.

11. Taxpayers are required to add details of supplies made in respective tables of GSTR-1, other than those auto-populated from e-invoices.

12. An additional facility for the consolidated download of all documents auto-populated from e-invoices is available in the GSTR-1 dashboard. For this, you can use the ‘Download details from e-invoice (Excel)’ button on the GSTR-1 dashboard. It may be noted that the auto-populated details in this Excel file are as reported on the e-invoice portal Invoice Registration Portal (IRP). So, this Excel file would not reflect any subsequent modifications to the auto-populated documents (in GSTR-1 tables).

13. Taxpayers can use the link ‘e-invoice download history’ to view the list of the last five downloaded files. On clicking the link, you can download the file.

14. The Excel file downloaded from the GSTR-1 dashboard page will have details of all the e-invoices received from the Invoice Registration Portal (IRP) including cancelled invoices.

Following additional information relating to such e-invoices will also be available:

a. Invoice Reference Number (IRN) – 64 string hash

b. Date of Invoice Reference Number (IRN date)

c. e-invoice Status – Valid/ Cancelled

d. Date of auto-population/ deletion (in case of canceled IRN) will be the date when the e-invoice details are auto-populated in GSTR-1 or when the IRN was cancelled. Any subsequent modifications made to the auto-populated documents (in GSTR-1 tables) would not be reflected in this excel file.

e. GSTR-1 auto-population / deletion status (either of the following):

 Auto-populated,

• Deleted,

• Auto-population failed,

• Deletion failed

f. Error in auto-population/ deletion – Error description, if any

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