How to Reply to Mismatch Notices in GST: A Comprehensive Guide

Mismatch Notices

Under Section 61 of the CGST Act, 2017, GST officers scrutinize returns to identify discrepancies, particularly mismatches between Input Tax Credit (ITC) claimed in GSTR-3B and the auto-populated data in GSTR-2B. When discrepancies exceed specific thresholds (e.g., 5% or 10%), notices are issued to taxpayers. It is crucial to provide timely explanations or take corrective actions to avoid audits, inspections, or tax assessments. Here’s how you can efficiently address these notices.

Key Steps to Respond to GST Notices

  1. Understand the Communication Date:
    The communication date is the date you receive the SMS or email notification sent to the registered email ID listed on the GST portal.

  2. Download the Notice:
    Navigate to the “Services” tab on the GST portal. Access and download the notice from the “Additional Notices” section.

  3. Assess the Discrepancy:
    Identify and analyze the discrepancies mentioned in the notice. Common scenarios include:

    • ITC Claimed but Not Reflected in GSTR-2B:
      Solution: Pay the unmatched tax amount along with 24% annual interest via DRC-03. Additionally, request the supplier to file or rectify their GSTR-1 return.

    • Credit Notes Missing in GSTR-3B:
      Solution: Reverse the ITC and pay the required amount with 24% annual interest.

    • Unpaid Reverse Charge Mechanism (RCM) ITC:
      Solution: Pay the RCM liability with 24% annual interest.

    For other discrepancies, reconcile your records and address ineligible ITC claims by paying the necessary GST liability along with applicable interest.

Mismatch Notices

Reconciliation Process

Reconciliation is a critical step to ensure the ITC claimed in GSTR-3B aligns with the ITC reflected in GSTR-2B. A detailed reconciliation table can help:

ParticularsIGSTCGSTSGSTTotal
ITC Claimed in GSTR-3B    
Add: ITC Not Yet Claimed (specify reasons)    
Add: ITC from F.Y. 2023-24 (appearing in F.Y. 2024-25)    
Less: ITC Claimed from Previous Year    
Rounding-Off Difference    
ITC as per GSTR-2B    

Attach supporting invoices, credit notes, and payment proofs to substantiate the reconciliation.

Drafting a Reply

When responding to the notice, ensure your reply is clear, accurate, and well-documented. Follow these best practices:

  1. Reference Relevant Provisions:
    Mention applicable sections and rules from the CGST Act to support your explanations.

  2. Provide Reconciliation Details:
    Include a comprehensive reconciliation statement detailing ITC differences with appropriate justifications.

  3. Attach Supporting Documents:
    Provide all relevant documents, such as:

    • Tax invoices

    • Credit notes

    • Payment proofs

    • Reconciliation tables

  4. Use Professional Language:
    Maintain a formal tone, ensuring your explanations address all points raised in the notice.

Mismatch Notices

Outcomes of the Reply

  • If Explanation is Accepted:
    The proper officer will inform you, and no further action will be taken.

  • If Explanation is Inadequate:
    Unsatisfactory responses or failure to take corrective actions may result in:

    • Departmental audits (Section 65)

    • Special audits (Section 66)

    • Inspections, searches, and seizures (Section 67)

    • Tax determinations under Section 73 or Section 74

Read More: Understanding Tax Compliance for Foreign Income

Receiving a mismatch notice under Section 61 of the CGST Act can be daunting, but a structured approach can simplify the process. By understanding the notice, reconciling discrepancies, and providing a well-drafted reply with supporting documentation, you can effectively address the issue and minimize the risk of further litigation. Remember, timely and accurate responses are critical to maintaining compliance and avoiding penalties.

Related Post

image

Form 16: Key to Accurate ITR Filing

Form 16: Key to Accurate ITR Filing As tax season rolls in, salaried individuals across India are bracing themselves for the annual ritual of Income Tax Return (ITR) filing. With…
Read More
image

Cost Inflation Index for FY 2025-26: Impact on LTCG Tax

Cost Inflation Index for FY 2025-26: Impact on LTCG Tax On July 1, 2025, the Income Tax Department officially announced the Cost Inflation Index (CII) for the financial year 2025-26,…
Read More
image

Loan Interest Deductions: How to Claim and Avoid Tax Scrutiny

Loan Interest Deductions: How to Claim and Avoid Tax Scrutiny Loan interest deductions are a powerful tool in reducing your taxable income and optimizing your financial planning. Whether you're repaying…
Read More

Book A One To One Consultation Now
For FREE

How can we help? *