Guidance on Validating Transporter ID (TRANSIN) in e-Waybills

e-Waybills

To ensure smooth operations, it is imperative that Taxpayers and Transporters comprehend the procedure of verifying transporter IDs in the E-Waybill System. The purpose of this advice is to make the procedure more clear and to emphasize how crucial proper verification is.

Transporter Categories

GST Registered Transporters:

Obtain a GSTIN number through registration on the GST Common portal.

Enrolled Transporters:

Small transporters without GST registration enroll in the e-waybill portal, obtaining a TRANSIN.

Common Enrolled Transporters:

GST-registered transporters with multiple GSTINs across states can use a common enrolment facility, receiving an enrollment number starting with ’88.’

The Common Enrollment Site

 

Introduced to make it easier for transporters to update their IDs, enabling GST-registered transporters to combine their GSTINs for shared enrollment.

Automated System Problems

 

1. Only “GST Registered Transporters” are verified by some ERP, GSP, ASP, SAP, and other systems using the “Get GSTIN Details” API.

2. Transporters that are enrolled and commonly enrolled receive an invalid status response from the ‘Get GSTIN Details’ API.

API Recommendations

 

1. Utilize the “Get GSTIN Details” and “Get TRANSIN Details” APIs to verify transporter IDs thoroughly.

2. Change ERP systems to contact the “Get GSTIN Details” API first. If the status is not legitimate, call the “Get TRANSIN Details” API for transporters who are enrolled and those who are commonly enrolled.

Details of APIs

Verification of Taxpayers:

  • API: Get GSTIN Details
  • URL: /Master/GetGSTINDetails

Verification of Transporters:

API 1: Get GSTIN Details

  • URL: /Master/GetGSTINDetails
  • Purpose: Verify GST Registered Taxpayers.

E-Waybill Portal Options

  • Option 1: Taxpayers – Verify details of GST-registered taxpayers.
  • Option 2: Transporters – Verify details of GST-registered taxpayers and enrolled/common enrolled transporters.

Accurate transporter ID verification is essential for automated systems to maintain uninterrupted goods movement and avoid disruptions. Businesses can use the “Get GSTIN Details” and “Get TRANSIN Details” APIs to expedite processes and steer clear of any possible problems with transporter ID verification. For thorough verification, carriers are recommended to use the E-Waybill Portal’s “Transporters” option.

National Informatics Centre

E-Waybill System

Advisory on verification of transporter Id (TRANSIN) in e-Waybills

Date: 10-11-2023

 

Dear Taxpayers / Transporters,

We have received queries/clarifications from some transporters and taxpayers regarding the verification of transporter Id in the e-waybill system. There are 3 categories of transporters in the e-Waybill System. They are:

1. GST registered Transporters: In this category, the transporter gets registered in the GST Common portal and obtains a GSTIN number.

2. Enrolled transporters: In this category, there are small transporters who want to do transport business but are not registered in GST Common portal and do not have the GST number. So, the transporter enrols himself in the e-waybill portal based on the PAN and obtains a TRANSIN that looks similar to a GSTIN number. They are called as Enrolled transporters.

3. Common enrolled transporters: This is the third category of transporters. They are normal GST registered transporters having multiple GSTINs across different states. Such transporters move consignments with e-waybills which passes through multiple states. This involves transhipments and updating of transporter Id of the respective state for the e-waybills.

To ease the process of updating transporter Id, a common enrolment facility is provided in the e-waybill system as per Notification No. 28/2018 Dated 19th June 2018– Central Tax. In this, the GST registered transporters can club all their GSTINs and enrol for common enrolment so that they obtain an enrolment number that is similar to GSTIN but starting with 88 followed by the same PAN. For example, a GST Registered transporter may have GSTIN like 29ABCDE1234FX12, 27ABCDE1234FX13 etc. When they get common enrolled, they get a number 88ABCDE1234FX13. Transporters can use this number to update the transporter Id. This facility is provided so that as the goods move from one state to other state the transporter Id can be kept same instead of updating with GSTIN of transporters of their respective states.

 

After analysis it is observed that some of the ERP, GSP, ASP, SAP and other automated systems are not verifying the transporter Id of all the given types. This is affecting the business of some of the transporters. Some of the ERP/GSP/ASP/SAP systems are verifying only the ‘GST registered Transporters’ using the ‘Get GSTIN details’ API to verify the authenticity of the transporter ID. This API will return the status only for the GST registered transporters. For the enrolled and common enrolled transporters, the API will return as Invalid status. There is another API ‘Get TRANSIN details’ to verify the transporter id under the categories of ‘enrolled and common enrolled transporters. Hence, it is requested to use the API ‘Get TRANSIN Details’ also, in addition to ‘Get GSTIN details’ API. As ERP system cannot distinguish between registered and enrolled transporter IDs, hence the ERP may be modified to first call the ‘Get GSTIN Details’ to verify the transporter Id and in case the status is invalid then call ‘Get TRANSIN details’ API before finally concluding the status of the transporter Id.

Similarly, in e-Waybill Portal, two options to verify the GST taxpayers and transporters are provided under the Search option in the main menu.

1. Taxpayers: This option returns the details of the taxpayers registered under GST. The status of the enrolled and common enrolled transporters cannot be verified using this option.

2. Transporters: This options returns the details of the taxpayers registered under GST as well as the status of the enrolled and common enrolled transporters. So, for verifying the transporters, this option may be used instead of the previous one.

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